What are "Reports" in the context of a meeting?

In the context of a meeting, "Reports" refer to the records or findings of officers or committees submitted for review. This means they serve as an official document outlining the progress, activities, or status of particular projects or initiatives undertaken by various groups within the organization. These reports are typically compiled and presented during meetings to inform all members about key developments or outcomes and facilitate informed decision-making.

By having a structured means of reporting, committees can effectively communicate vital information that impacts the larger organization, ensuring transparency and accountability. This helps cultivate an environment of collaboration, as members can reference these reports when discussing future actions or strategies.

The other options highlight different aspects of a meeting but do not encapsulate what reports fundamentally represent. For instance, findings presented verbally by committee members, proposals introduced by the chair, or summaries of previous discussions do not specifically define the structured format and purpose of reports as records of activities.